How do I give a customer a signed receipt for cash I took at a market stall?
Choose 'Cash' as the payment method, enter the amount and what it was for, then create the PDF, print it and sign by hand on the 'Receiver's signature' line at the bottom. Count the cash in front of the customer first, and photograph the signed receipt before you hand it over, because the tool keeps no copy.
A worked case: a cash deposit at an expo booth
At a home furniture expo a customer picks an oak table and pays 750 riyals in cash as a deposit, with delivery in two weeks. She wants paper that shows she paid; you want paper that shows what she paid for. A signed receipt covers both, as long as it is written carefully before the next customer walks up.
- Open the Receipt generator on your phone or laptop and choose the document language.
- Type a receipt number such as EXPO-0412 and keep the date on the day you took the money.
- Enter 750 with SAR as the currency and pick 'Cash'. In 'Payment method details' you can add where it happened, such as 'Booth 14', and the line prints as 'Cash - Booth 14'.
- In 'What the payment is for', write something that leaves no room for argument later: 'Deposit on 180 cm oak table, delivery within two weeks'.
- Add your details and the customer's name and mobile; a name is required in both blocks.
- Press 'Create PDF', check the preview, then print.
What the printed page shows
The top carries the receipt number and date, followed by two blocks: 'Issued by' with your details and 'Received from' with hers. Then comes a table with the amount, 750.00 SAR, the method and the purpose, followed by a bold 'Amount received' line. Below the notes sits 'Receiver's signature' with a ruled blank for your handwriting, and the page footer states that the tool does not verify that a payment happened.
The signature is yours, as the person who took the money, because the receipt is your statement that you received it. The template has no line for the customer to sign. If you need her to agree to a condition, write the condition in the notes and ask her to sign beside it by hand.
Small habits that prevent disputes
- Count the notes in front of the customer before you type the amount, and never sign a half-filled page.
- Enter exactly what you received: the receipt shows one amount, with no line items.
- Photograph the receipt once it is signed, or print two copies, since the page saves nothing once closed.
- No printer at the stall? Send the PDF to the customer in a chat now and sign the paper copy on delivery.
When the balance is paid
On delivery, when she pays the rest, issue a second receipt with a new number for the remaining amount and say in the purpose that it is the final payment. If she asks for a document that lists the item and its price, prepare one with the Basic invoice generator and record what she already paid in its 'Amount paid' field.
Common questions
Can I print blank receipts in advance and fill them in with a pen?
No. The amount and the purpose are required, so no file is created without them. Fill in each receipt when the payment happens.
Should I put anything in the details for a cash payment?
It is optional with 'Cash'. Use it for whatever helps you later, such as the booth number or the name of the staff member who took the money.