How do I give an overseas client a USD receipt for an international wire?

Example: 1,200 dollars sent, 1,182.50 received

A freelance designer in Dubai finishes a project for a client in Canada for 1,200 dollars. The client sends the full amount, but her USD account shows 1,182.50, because an intermediary bank took 17.50 on the way. The client wants a receipt for their books; she wants to avoid looking as if she is quietly chasing a shortfall.

1. In the Receipt generator, choose 'English' as the document language, since the client does not read Arabic.
2. Choose USD and enter 1182.5; the summary shows 1,182.50 USD.
3. Pick 'Bank transfer' and put the wire reference from your statement in the details, such as SWIFT ref 0924KX.
4. Describe the project in what the payment is for, and put your invoice number in the invoice reference field.
5. In the notes: 'Amount sent: 1,200.00 USD. Intermediary bank fees deducted: 17.50 USD. Amount received: 1,182.50 USD.'

Why the amount received and not the amount sent?

The receipt says 'Received from', so the right figure is what you received. Write 1,200.00 USD and you are confirming 17.50 that never reached you. The note keeps the full picture: the client sees they sent what they owed, and you can see why your statement differs from your invoice. Who carries the fees is a matter between you and the client; the tool does not decide it.

When your bank converts to dirhams or riyals

If your account is in local currency, the bank has probably converted the dollars at its own rate on arrival, and what you actually received is dirhams or riyals. Then you can issue the receipt in that currency for the amount on your statement and put the USD amount the client sent in the notes. The tool does not convert currencies or know exchange rates, so copy both figures from your statement as they are.

Small details an overseas client appreciates

• Use your business name in English exactly as it appears on your invoice, since that is what they will search for.
• Date it the day the funds showed in your account, not the day the client sent them.
• If no fees were taken and the full amount arrived, skip the fee note altogether.

If the client needs a document listing deliverables, hours or milestones, that is the invoice's job through the Basic invoice generator; the receipt sits alongside it rather than replacing it.