Meeting cost calculator
Every meeting uses paid hours from everyone in the room. Enter headcount, average hourly cost and length to see the real figure before adding another weekly meeting.
Loading the tool…
Processing and privacy: The result is calculated inside your browser and your data is not sent to any server.
How to use it
- Enter attendees, average hourly cost per person, meeting length, meetings per week and working weeks per year.
- The result appears straight away and updates as you edit.
- Copy the result, or copy a link that keeps the same values to share it.
How it is calculated
Meeting cost = attendees × average hourly cost × (minutes ÷ 60). Yearly cost = meeting cost × meetings per week × weeks per year.
Example
Inputs: Attendees = 6, Average hourly cost per person = 80, Meeting length = 60 min, Meetings per week = 1, Working weeks per year = 48. Result: Meeting cost: 480.00; Cost per minute: 8.00; Person-hours used: 6 h.
Limits and caveats
- Use the full cost per hour to the company, not salary alone, for a truer figure.
- Preparation, travel and time lost refocusing afterwards are not counted.
Questions about this tool
How do I find an employee hourly cost?
Divide their yearly cost to the company by working hours per year, about 2,080 for a 40-hour week.
What does a weekly one-hour meeting with 6 people cost?
At 80 an hour each it is 480 per meeting, or 23,040 a year over 48 weeks.
How can I cut meeting costs?
Shorten meetings to 30 minutes, invite only the people needed, and replace status meetings with a written update.