PDF and document utilities: guides

170 guides in this section. Pick the question closest to yours, or browse by tool. Page 3 of 8

• How do I keep the cover or letterhead page at the start of every part after splitting a PDF?In One PDF per range, type the cover page inside every group with a space, such as 1 2-10, 1 11-20, and each output starts with the cover in a single split.
• I only want the last three pages of a PDF but I don't know how many pages it has. What range do I type?There is no 'last page' keyword in the range field, but the tool shows the page count as soon as the file opens, so for a 37-page file you type 35-37.
• Should I send a screenshot of the page or extract it as a PDF? What is the difference in quality?A screenshot is capped at screen resolution and its text cannot be copied; an extracted page keeps the original text, graphics and image resolution. When each one fits.
• Do the highlights and comments I added stay on the pages when I extract them?Yes. Pages are copied with their annotations, so highlights and notes come along. What does not travel is document-level data: bookmarks, form fields and metadata.
• I wanted several files but the split gave me only one. What did I do wrong?The number of outputs depends on the mode and on commas: Extract to one PDF always gives one file, and a space instead of a comma joins ranges into one file.
• My bilingual catalog alternates Arabic and English pages. How do I pull out the Arabic version on its own?A catalog alternating Arabic and English pages? List the odd or even pages in Extract to one PDF, or get both language versions from a single split.
• Why does page 3 show up in two of my split files?In One PDF per range each group is handled on its own, so 1-3, 3-5 puts page 3 in both files. When that helps, and how to fix it if it was a typo.
• Should I send a customer the invoice page as an extracted PDF or as a JPG image?An extracted invoice page keeps copyable text and prints sharply; a JPG shows in the chat but is only a picture of the page. Choose by what the customer will do.
• My scanner fed the stack backwards so the last page is first. How do I reverse the whole file in one click?If a scan came out with the last page first, the Reverse order button flips the whole file at once: 5 pages become 5, 4, 3, 2, 1, with no redrawing and no quality loss.
• My scanner is single-sided, so I scanned all fronts, then all backs. How do I put the pages back in front, back order?Scanned all the fronts into one file and the backs into another? Merge them, then reorder so every back follows its front, with a worked three-sheet example.
• The reorder tool warns that my PDF has a digital signature. What does that mean, and should I carry on?Saving a file in a new page order changes its bytes, so its digital signature stops validating, which is why the tool warns you. When to carry on and when to stop.
• Why use the reorder tool instead of splitting the file and merging the parts back in a new order?The reorder tool rearranges pages inside the same file, so bookmarks, form fields and metadata stay. Splitting and re-merging builds a new file without them.
• How do I move page 280 to the front of a 300-page PDF without dragging it past every page?On a long PDF, don't drag a page past hundreds of thumbnails: the move-to-start button sends it to position 1 in one press, even before thumbnails finish.
• I pressed download and got a message that the order hasn't changed, and nothing downloaded. Why?The tool compares the current order with the original and will not export an identical file. It happens when moves cancel out, after reversing twice, or after a restore.
• I merged my files in the wrong order. Should I redo the merge or reorder the pages of the merged file?If whole files are out of place, redoing the merge is faster; if a few scattered pages are, reorder the merged file. A quick way to tell which saves you time.
• Some pages show only a number instead of a thumbnail. Will they be lost when I export?A failed thumbnail is a display issue only: the page can still be moved and is exported as it is, because export reorders the original pages, not the previews.
• How do I move a whole section, pages 10 to 14, to the start of the file and keep them in order?The tool moves one page at a time, so to move a block to the start, press move to start on its last page first, then the one before, and the block arrives in order.
• Should I reorder pages in the PDF itself, or fix the order in my Word or Canva file and export again?If you have the editable source, re-exporting updates printed page numbers and contents. For scans, received files and final PDFs, reorder the PDF pages directly.
• After reordering, does the file still carry its author and other metadata, and how do I drop it before sending?The reorder tool edits the same document, so its title and author stay. For a copy without them, run it through the split tool with the full range, losing bookmarks.
• I scanned a month of receipts in random order. What is the fastest way to sort them by date?Press move to end on each receipt in date order, oldest first, and the file builds itself in sequence. Faster than dragging, and it works on touch screens and keyboards.
• One price page in my catalog has a mistake. How do I swap in a corrected page without rebuilding the whole file?One price page has a mistake? Delete it, merge in the corrected page, then move it into place, with three free browser tools and no redesign.
• I scanned single-sided papers in duplex mode, so every second page is blank. How do I remove all the blanks at once?Scanned single-sided sheets in duplex mode and every second page is blank? Type the even page numbers once and check the thumbnails before you download.
• Is it OK to delete a page from a PDF that an official body signed digitally before I forward it?Removing a page from a PDF an official body signed digitally gives you a new file with no valid signature. When a trimmed copy is fine and when to send it whole.
• The tool refuses my statement because it is password-protected. How can I delete pages from it?The tool refuses protected files and never bypasses protection. The right route: an unprotected copy you save yourself, if you are allowed to, then trim that.