Quotation generator: questions and guides
Each guide here answers one question with a practical example, then takes you to the tool to try it yourself. Guides: 27.
Questions
- How to write a quotation clients say yes toWhat a quotation must include, how to apply discount and tax in the right order, with a worked example and a PDF in Arabic or English.
- How do I quote a wedding shoot charged by the hour plus a printed album?How a wedding photographer can quote hours of coverage and a printed album in one document, with a worked example in SAR and a ready PDF.
- On a quote, is a 10% discount or a flat 500 off the better offer?A worked comparison of a percentage discount and a fixed discount on the same quote, where they break even, and how to try both before you send it.
- Why does the quote tool reject my discount as larger than the subtotal?Why the quotation generator shows ‘The discount is larger than the subtotal’, the three usual mistakes behind it, and how to fix it in seconds.
- How do I send a quote in US dollars to a client abroad with no VAT line?How to prepare a USD quote for an overseas client, and why leaving the tax field empty is not the same as typing zero, with a worked freelancer example.
- Should my quote to a Dubai company be in English, Arabic or both?What actually changes in the PDF when you choose Arabic, English or bilingual in the quotation generator, and how to choose based on who reads the quote.
- How do I prepare a quote in Kuwaiti dinars with fils to three decimals?How the quotation generator handles the Kuwaiti, Bahraini and Jordanian dinar and the Omani rial with three decimals, with worked rounding examples in fils.
- Are my prices and client details uploaded anywhere when I make a quote online?Where client names and prices go when you build a quote on ToolSahla, what stays inside the PDF itself, and what is lost if you close the page.
- How do I price a translation job per word in a formal quote?How a translator who charges per word can build a formal quote: the word count as the quantity and the per-word rate as the unit price, with a worked example.
- How do I show a 50% upfront, 50% on delivery payment split on a quote?A quote shows one total, so where does the payment schedule go? How to work out each installment from the total and write it in the notes, with an example.
- Why won't the quotation tool accept my valid-until date?Why the ‘Valid until’ field says the date cannot be earlier than the document date, the mistakes that cause it, and how to choose a sensible validity period.
- How do I quote chairs and tables for an event that runs three days?How to price multi-day chair and table rental in a quote where each line has one quantity and one price: per event, or pieces × days, with a worked example.
- Should a free extra go on the quote at zero or be left off?Three ways to show a free service or gift on a quote: a zero-priced line, a note, or a priced line with a matching discount, and what each does to the figures.
- Why is my quote total one cent off from the same sum in Excel?The tool rounds each line to the smallest unit and then adds, while a spreadsheet often adds first. A worked example of the gap and how to make your sheet match.
- How do I limit revisions and state what is excluded in a logo design quote?How a designer can control scope in a quote: extra revision rounds as a priced line, and what is and is not included in the notes, with a worked example.
- Can a wholesale quote with 150 product lines fit in one PDF?What happens when a quote gets long: the 200-line limit, the table spread over several pages with a repeated header and page numbers, and what to know first.
- Why did question marks appear in my quote PDF instead of some symbols?Why ‘?’ shows up in a quotation PDF: emoji and invisible characters the embedded font does not cover. How the tool tells you how many, and how to remove them.
- My prices already include VAT, so why is the quote total higher than my price?The quotation generator treats every unit price as before tax and adds the rate on top. How to turn tax-inclusive prices into net ones first, with worked examples.
- How do I quote a three-month social media retainer with a commitment discount?How a social media manager can quote a three-month retainer: months as the quantity, the monthly fee as the unit price, and a commitment discount, in AED.
- How do I quote event catering priced per guest?How a caterer can quote a per-person price: guests as the quantity, a children's menu as its own line, service as a fixed line, and how to reissue when numbers change.
- The client negotiated the price down; how do I issue a revised quote?How to issue a revised quote after negotiating: a clear revision number, a fresh date and validity, and showing the concession as a discount line, not a silent price cut.
- Why did the quote add my basic and premium packages together instead of showing two options?Every line on a quote is part of one order, so the tool adds them all up. How to offer basic and premium packages as separate options the client can choose between.
- Does a refundable rental deposit belong as a line on the quote or in the notes?Why entering a refundable deposit as a quote line inflates both the total and the tax, how to state it in the terms instead, and how to issue a separate receipt for it.
- Customers ask prices in Instagram DMs; should I reply with a number or a PDF quote?When a quick number in Instagram DMs is enough, when an order deserves a numbered PDF quote with terms, and how to deliver it if the chat will not take files.
- My client copied Arabic text out of the quote PDF and it came out jumbled; why?A quote PDF displays and prints correctly, but its Arabic text can paste out reversed or broken in some programs. Why, and what to do when a client needs the text.
- Where does the client company's VAT or registration number go on a quote?The optional ‘Tax or registration number’ field in both party blocks: where it prints on the PDF, its limits, and how to fit two numbers into one field.
- Could someone alter the prices in my PDF quote after I send it?A quote PDF has no password or digital signature, so PDF editors can change it. What really protects you: the quote number, your copy and written acceptance.