PDF and document utilities: guides

170 guides in this section. Pick the question closest to yours, or browse by tool. Page 7 of 8

• Part two of my report must continue from page 45 of part one; how do I start the PDF numbering at 45?Type 45 in the Start number field and the first page reads 45, the next 46. Why the total then becomes the last printed number, and how to show the whole report's total.
• I want no number on the cover but the second page to read Page 2 of 10, not Page 1 of 9; which settings do that?Number pages 2-10 and set the start number to 2 instead of 1: page 2 then reads Page 2 of 10 and the cover stays clean. When to pick this over Page 1 of 9.
• I'm printing a booklet double-sided; how do I keep page numbers on the outer edge of every page?Pick a side and turn on Mirror the side on even pages, so the number stays on the outer edge once printed. Plus the right side for an Arabic booklet.
• The page number landed on top of the company address in my footer; how do I move it clear?The tool places the number by position and never reads the page, so it can land on a footer. Three fixes, margin, position or font size, with real measurements.
• I merged three PDFs that each carry their own old page numbers; how do I add one consistent numbering without confusing readers?The tool adds new numbers but cannot erase old ones, so give the new sequence its own spot and a distinct label like File page 7 of 30 so readers never mix them up.
• How do I print a tender reference together with the page number at the foot of every page of my bid PDF?Use Custom template and type, say, Tender 14 | Page {n} of {total}. The text prints as typed, up to 80 characters, in Arabic or English, and must contain {n}.
• Can one PDF have the main report numbered 1 to 10 and the appendices numbered separately from 1 again?Yes, in two passes: number pages 1-10 and download, then open that result and number 11-15 from 1 with a template like Appendix {n}. Untouched pages stay as they are.
• My PDF has landscape spreadsheet pages; will the page numbers come out sideways or in the wrong spot on them?No. The position is worked out on the page as the reader sees it, honoring rotation and the crop box, so the number sits upright in the right corner.
• My technical bid is confidential; is it safe to number its pages with an online tool?Numbering runs in your browser, so the bid is not uploaded and the original is untouched. The real risk: re-saving breaks a digital signature, so number first.
• What font size and margin should page numbers use so the office printer does not cut them off?Keep numbers at least 10 to 15 mm from the edge, since many printers cannot print right to it, and use 9 to 11 pt on A4. How to confirm it before printing the batch.
• My file is all scanned images; will page numbers still print on those pages?Yes. The number is drawn as new text on top of each page whatever it holds, so scans and phone photos number like any file. How to avoid the dark edges scans often have.
• Is it better to let Word insert page numbers before export, or stamp them on the finished PDF afterwards?Have the Word file and it is the whole document? Number it there, since it updates itself. Number the PDF when it is assembled, has no source, or has scans.
• I sell a PDF e-book on my Salla store; how do I stamp each buyer's name on the pages before sending it?For each order, stamp a short line such as the buyer's name and order number in a corner at low opacity, then send that copy. What the mark does, and what it cannot.
• How do I cover a whole PDF page with a repeating diagonal watermark like stock photo sites?Choose Tiled repeat, a 45 degree angle and the gap between copies in mm. How font size and gap change the number of marks on an A4 page, with counts from the tool itself.
• My watermark hides the text and makes it hard to read; why isn't it behind the words?The mark is always drawn on top of the page content and cannot go behind it. The fix is opacity, colour, size and placement, and these are the values that work.
• Why does my logo watermark show a white box around it on the PDF page?Your logo is probably a JPEG, which cannot store transparency, so its white background is drawn as a rectangle. The fix is a truly transparent PNG, not a renamed JPEG.
• How do I watermark only the price pages (4 to 6) and leave the rest of my catalog clean?Type 4-6 in the pages field and only those pages get the mark; the rest of the catalog stays exactly as it was. Ways to write the range, and how to confirm the count.
• Why do Arabic watermarks come out with separated, reversed letters on other sites?A PDF does not join Arabic letters by itself, so the tool must shape them and order them right to left. Why many tools fail, how this one handles it, and its limits.
• Why did my watermark print question marks where I typed an emoji?The mark is drawn with a font covering Arabic and Latin, so anything outside it becomes ? and the tool tells you how many. Which symbols work, and why a flag becomes two.
• Why does the word CONFIDENTIAL show up in the text when I copy from my watermarked PDF?A text watermark is real text in the file, so it is selected, copied, searched and extracted with everything else. When that matters, and why an image mark avoids it.
• If I stamp COPY on a digitally signed contract, does that affect the signature?Yes. Any tool that saves a changed PDF invalidates its digital signature, this one included. Keep the signed original and stamp a copy, or mark it before signing.
• How do I stamp PAID in red in the top corner of an invoice PDF?Type PAID, pick red, size about 36, near-full opacity and a slight angle, placed top right with a 15 mm margin. A visual stamp on your copy, not a change to the invoice.
• I send design previews to clients before payment; is a PDF watermark enough, or should I flatten the pages to images too?In a PDF the watermark is a layer an editor can delete. Flattening stamped pages to images bakes it into the pixels, which is harder to undo, but not real protection.
• How wide should my logo watermark be on an A4 page to be visible without getting in the way?The logo's width is set as a percentage of the page width, proportions kept. 25 to 40% suits a faint centred mark and 10 to 15% a corner, with real sizes in cm.